WHY by Lee Rosen. General Ledger Accounting: The Foundation of Consistency
Journal Entries are created and then posted to the General Ledger, thereby updating the balances in specific General Ledger accounts. Since most day–to–day journal entries are created automatically from Trips and payment input, individual journal entries entered here are used primarily for adjusting or correcting entries.
1. To create new journal entries, select Journal Entries from the left menu.
2. Click Add Journal Entry.
- Date: Type in the date of the financial period you want it to appear.
- Click Add New Row.
- Enter the specific General Ledger Account Name. Enter all of part of the name and Tres presents a pull-down list of all the matches and allows for selection from the list.
- Select a GL Branch if applicable.
- Debits: Enter the Debit amount to be applied to the specific General Ledger account. If the entry is to be a Credit amount, leave field blank and click Credit column.
- Remark: enter a remark for the specific debit of credit entry for reporting purposes.
- Click Add.
- Click Add New Row.
- Credit: Enter the Credit amount to be applied to the specific General ledger account. If entry is to be a Debit amount, leave field blank and enter Debit amount.
- Remark: Enter a specific remark for the Debit or Credit Entry for reporting purpose. Click Add.
Note: At the bottom there is a total of the Debit and Credit columns. For the journal entry to be accepted the Debits and Credits must be equal.
- Remarks: Enter a specific remark for the journal entry.
- Click Save.
Actions:
Click to edit the journal entry line item. Make the adjustments needed and click done.
Click to delete the journal entry line item.