After reconciling your IAR report and submitting the ARC report with ARC, enter a Payment to account for the deposit or withdrawal in your bank account from ARC.
**It's important to run your IAR Reconciliation prior to entering your payment to ensure the transactions match what is in ARC.
- Select Payments from the Main Menu
- Select 'Add Payment', select 'ARC'
- For a Cash Debit Balance (Agency owes ARC)
- Paid by: Agency > Paid to: ARC
- For a Cash Credit Balance (ARC owes Agency)
- Paid by: ARC > Paid To: Agency
- Select the Supplier profile for ARC
- Enter the Payment Date
- ARC will deposit to your bank account 10 days after the end of the sales week.
- ARC will draft the net amount 5 days after the end of the sales week.
- Enter the Amount the agency owes ARC or ARC owes the agency
- Method defaults to EFT
- Enter an EFT Number or free flow a description
- Select the Bank Account the money will be drafted or deposited
- Select 'Link Reservations'
- Enter a Reservation Booking Date Range for the ARC week.
- Enter the ARC Number.
- Click on Search.
- A list off ARC related transactions will be listed for the Booking Date Range selected.
- All transactions are selected by default.
- Click on Link Selected Reservation in the upper right corner.
- Tres will bring you back to the payment screen.
- Look for the Unapplied Payment Amount. This amount should be $0.00.
- If the amount is not zero:
- Double check the payment amount entered.
- Verify the applied amount matches the net remit from ARC for each ticket.
- If the amount is not zero:
- If the Unapplied Payment Amount is 0.00, click on Save & Next in the upper right corner of the screen.