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Deposits
Withdrawals
Deposits
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From the Main Menu, navigate to Bank Management.
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Click the Deposits / Withdrawals tile to open the section.
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Search for deposits or withdrawals by deposit / withdrawal date. Results are sorted in ascending or descending order by clicking on the arrow buttons to the right of any column headers. Clicking on a line item will take you directly to the transaction details screen in a new window.
Add a New Deposit
Before adding a deposit, ensure the receipt of either cash or a check from a client, supplier, or another profile is recorded. To do this:
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In the Main Payments area, click +Add Payment and select the appropriate category:
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Client: Paid by Client – Paid to Agency (This can also be done within the Trip Payment area.) Payment Method = Cash or Check.
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Supplier: Paid by Supplier – Paid to Agency. Payment Method = Cash or Check.
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Other: Paid by Other – Paid to Agency. Payment Method = Cash or Check.
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To add a new deposit. click + Add New and select Deposit from the dropdown menu.
Complete the following fields:
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Deposit Date: Defaults to the current date; adjust if necessary.
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Amount: The amount will calculate based on the transactions you select under Undeposited Receipts.
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Bank Account: Use the dropdown menu to select the account where the money is being deposited.
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Date Cleared: This field will populate when the deposit is reconciled in Bank Reconciliation. Learn more about Bank Reconciliation.
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Description: Optionally, add details about the deposit.
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Select Undeposited Receipts:
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Enter a Payment Date Range (optional). Click Search to display a list of payments.
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All undeposited receipts are checked by default. You can remove the top check mark and choose individual receipts if needed. Check the box next to the relevant payment(s).
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Move up the page to see the Amount of the deposit is populated based on the receipts you selected.
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Select Save All in the upper right corner of the screen.
Generate a Deposit Slip
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Once the deposit is saved, scroll to the bottom of the deposit entry. Click Generate Deposit Slip.
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A popup window will display the deposit slip. Options include Export, Email, or Print.
Voiding a Deposit
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Open the Deposit entry that you want to void. Click Void Deposit.
When prompted, confirm your action by clicking Yes, Void.
Withdrawals
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From the Main Menu, navigate to Bank Management.
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Click the Deposits / Withdrawals tile to open the section.
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Search for deposits or withdrawals by deposit / withdrawal date. Results are sorted in ascending or descending order by clicking on the arrow buttons to the right of any column headers. Clicking on a line item will take you directly to the transaction details screen in a new window.
Add a New Withdrawal
Before recording a withdrawal, confirm that a cash payment has been made by the agency to a supplier, client, or another profile. To do this:
In the Main Payments area, click +Add Payment and select the appropriate category:
- Supplier: Paid by Agency- Paid to Supplier. Payment Method = Cash
- Other: Paid by Agency – Paid to Other. Payment Method = Cash
- Client: Paid by Agency – Paid to Client. Payment Method = Cash
- To add a new withdrawal, click + Add New and select Withdrawal from the dropdown menu.
- Complete the following fields:
- Withdrawal Date: Defaults to the current date; adjust if necessary.
- Amount: The amount will calculate based on the transactions you select under Undeposited Receipts.
- Bank Account: Use the dropdown menu to select the account the money is being withdrawn from.
- Date Cleared: This field will populate when the deposit is reconciled in Bank Reconciliation. Learn more about Bank Reconciliation.
- Description: Optionally, add details about the withdrawal.
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Select Undeposited Payments:
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Enter a Payment Date Range (optional). Click Search to display a list of payments.
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All payments are checked by default. You can remove the top check mark and choose individual receipts if needed. Check the box next to the relevant payment(s).
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- Notice the Amount of the withdrawal is populated based on the payments you selected.
- Click Save All.
Voiding a Withdrawal
- Open the withdrawal entry you want to void. Click Void Withdrawal.
- When prompted, confirm your action by clicking Yes, Void.