Trip files include a field for the BPAY CRN.
To allocate a BPAY CRN to a trip file the user double clicks within this field and a look up table will appear with the next available CRN for use. User double clicks and highlights the CRN from the look up table to allocate.
When the CRNs are running low a warning message will appear to alert the user more imports are required from BPay.
CRNs must have been imported into CCTE prior to allocation to a module.
Allocation of a BPAY CRN to a Trip file is for a single use of the CRN for documents issued from that trip file.
Once selected the field becomes non editable.
A BAY CRN can be allocated to a Client file and used for any trip associated to that client file.
Where a BPAY CRN is allocated to a Debtor the CRN will generate to Debtor documents as per the document setup in the supervisor settings.
Note: Where a Debtor document is generated from a trip file e.g. an invoice where the Client / Debtor association exists the document will be generated with the relevant Debtor CRN from Debtor file.
Where multiple instances of an allocation occur at the same time, the following message will display:
This warning message is triggered when the number of BPAY CRNs have reached the top up reminder value configured in the Supervisor module.
When all CRNs that have been imported have been allocated the user will see the following warning.
Reports
It is possible to search for Trips and Clients based on a BPAY CRN via MyCCT search screens.
“BPAY Debtors” is available in the Debtors folder within MyCCT
When selected it will show all Debtors who have been allocated a BPAY CRN.
Error responses relating to MyCCT searches:
The BPAY Biller Code and BPAY CRN can be included as a search request in the following MyCCT Reports.
Client Reports:
- Client Addresses
- Client Addresses – Corporate
- Client Addresses with Special Interests
- Design Client Report
Debtor Reports:
- Design Debtor Report
All of the above reports now include BPAY Biller Code and BPAY CRN reporting fields.
BPAY CRN is also shown on the Outstanding Balances Report – Reports\Trip\Balance Reports\Outstanding Balance Report.
A BPAY CRN Report is available from Reports\BPAY\BPAY CRN Report.
This report shows the modules to which a BPAY CRN has been allocated or unallocated. Depending on which check box is selected.
Documentation
The BPAY code will appear on documents and financial documents as per the supervisor set up. This will appear at the bottom of the document.