Monthly Check List
- Balance the bank statement to the Trams Back Office Check Register by using the Bank Reconciliation
routine under (Payments|Bank Reconciliation). Print a copy of the Check Register for the month for ALL along with Check Register for items Not Cleared, and save them with your Bank Statement.
- Create an End of Period journal entry (General Ledger|End of Period) for the month.
- Compare the Four Core report balances on the Management Summary Report (Reports|Core|ManagementSummary) to their corresponding general ledger accounts on the Trial Balance and make sure they are the same. If not, print a GL Reconciliation (Reports|General Ledger|GL Reconciliation) to locate any possible errors.
Optional: Run a Journal Entry Query with the Status set as Unposted. Run for an appropriate posted period, year-to-date of last posted period, last-year-to date of last posted period, etc., to view any unposted items that someone might have added or changed in a posted period. You can then verify or delete those items, post them, and run new monthly financials to reflect the changes made.
- When (and only when) the Core Reports are in balance, post the journal entries made for that month. Prepare for your accountant the Income Statement (Reports General Ledger|Income Statement) and Balance Sheet (Reports|General Ledger|Balance Sheet) along with an Account History (Report|General Ledger/Account History) for all General Ledger accounts for the month.
Please note: The recommendations contained in this application note are designed to allow your Trams Back Office system to produce information in a manner which Trams and ClientBase Products and Services believes to be useful to a travel agency. However, Trams and ClientBase Products and Services makes no representation or warranty that the recommendations, if applied, will conform to generally accepted accounting or auditing practices or principals or to any type of financial reporting requirements. To the extent that any reports generated by Trams Back Office are used for reporting purposes, including tax reporting, we strongly suggest that you review these recommendations either with your certified public accountant or tax advisor, as applicable.