Setup your GL accounts
Go to Settings > General Leger Setup > General Ledger Accounts. Click 'Add GL Account' from the button on the top right side of the screen.
Select the GL category, enter an Account Name, and select the Status (active or inactive), and any Remarks for reference for each GL account you wish to have. See expanded notes for Setting up the GL below.
General Ledger Categories include Assets Liabilities, Capital, Sales, Cost of Sales, Expenses. Categories dictate the impact of General Ledger accounts on General Ledger reports including the Income Statement and Balance Sheet. GL accounts within the same category can be ordered anytime with drag and drop ability by clicking the Modify GL account Order check box under filters.
Required GL accounts – accounts needed that Tres uses to post reservations and payments journal entries– include:
- GL account for each bank account
- GL Sales account for each Travel Category
- GL Cost of Sales account for each Travel Category
- Four Accounts for Payments
- Undeposited Funds
- Credit Card – Merchant of Record
- Supplier Balances
- Credit Card – Agency Corp Card
While it is correct and true having GL accounts that you do not use do not cause issues and just do not show on GL reports, we still recommend you somewhat limit the number of GL accounts you create. (Virtually every Trams user surveyed wished they had not created and used so many GL accounts.) Unless you anticipate using a GL account repeatedly, we suggest you do not create that GL account and instead use another existing GL account – even if that account is Miscellaneous.
GL accounts do not convert from Trams at this time. Entering a GL account should take only seconds and entering an entire list should take only minutes and give you a chance to clean up and consolidate your GL accounts to only the accounts you wish to use going forward.