This item will only appear on the Tables submenu for the Managers group and allows for the creation of multiple bank accounts.
Before a bank account can be created in the Cashbook, the bank account details must be set up in this table. The Travel account is automatically set up in CCTE.
Click on the New button at the bottom of the screen to create an account and enter the following:
- Bank Account ID
- This is a unique identifier for this account. This field cannot be more that 12 characters. It is advisable to make the first character represent the type of account, followed by a code which identifies the agency. E.g. TravelSYD, TravelBNE.
- Bank where the account exists
- Branch or suburb where the account exists
- Account number
- Select the account Type. There are two types of accounts to choose from:
Travel
Choose this category for the GL Travel Account. The user can create multiple bank accounts going to this one account.
Other
This category can be used for any other bank accounts that are not related to the Travel account e.g. a general bank account.
Bank Status
Status field is available for Bank Account to make the account Active or Inactive, see Change Bank Account. Default status is Active for new bank account.
A Bank Account can be made Inactive only when it is not in use currently by any Branch for any Cashbook.
Validation message is provided as below:
When the bank account is in use additional validation is provided which stops user from deleting a Bank account when historical transactions are available.
Additional validation is now provided which stops user from changing bank account id when historical transactions are available.
Validation is provided which stops user from changing the bank account details once transactions are available. Validation is triggered when user changes any of the below bank details.
- Bank (name)
- Branch
- Account Number
- Type (Travel or Other)
Note: This validation does not look at current use of bank account in Cashbook.
User is unable to change bank account details in a scenario where bank account is in use but transactions are not available.
User is unable to change bank account details in a scenario where bank account is not in use but historical transactions are available.
eNett ECN
As Creditors are shared by all Branches the eNett Customer Numbers for each Bank Account must be associated to the applicable Bank Account in this table.
Add the eNett Customer Number even if only one bank account is used for all Branches. This will ensure that money is transfer from the correct bank account for the branch(es) for this payment.
Click on OK to Save the changes and exit this screen.
Note: Once a bank account has been created and linked to an agency it CANNOT be DELETED. It can only be deleted if it has not been linked to a branch.