Trip File Marketing Code

This Marketing Code appears on the Trip tab of a Trip file. It then defaults to the Quote screen and to each Cheque and Ticket Requisition created in this file. It can also be entered or changed in the ticket and cheque requisitions.

It can also be selected as a mandatory item on the Trip tab.

It can also be selected as a mandatory item on the Trip tab.

Before the Marketing Code field on the Trip file can be used, there are two other entries that must be completed for this field to be actioned correctly, these are:

1. The possible entries must be created in Tables
2. The Security area under the Supervisor log-in must be specified to match the requirements for this field

Creating Trip Marketing Codes in Tables

To create these entries in Tables:

• From the Menu bar, select Tools and then Tables. Select the Codes table from the sub menu.
• Select Marketing Code from the scroll attached to the Lookup Code field. Any existing entries will then be displayed in the adjacent area.

• Click on the New button to make a new entry.

• Click Save, and then the New button again if the user wishes to create another entry, or Exit to save the entry and exit the screen.

Supervisor Settings and Trip Marketing Code

The User must Log In as Supervisor to specify the way they wish to use the Marketing Code on the Trip file. To complete this procedure:

1. Click on the Security tab.
2. Select the Trip module radio button.
3. Select Process from the Menu Name scroll.
4. Locate the Validate the Marketing Code Against the Lookup Table item.

If this box is ticketed for a user group, the marketing codes used must match the codes entered in the tables.

If this box is not ticked, the user is able to make a free text entry in the Trip file marketing code fields.

Office Location

The Office Location is recorded on the Branch tab in the Supervisor settings. – See CCTE Accounts Management Multibranching Guide, Answer 42425 in Ask Travelport.

Order Method

The Trip tab includes a field where the Order Method can be recorded.

Reason Code

This code is used for the Debtor Fare Savings report.

Region

Enter the Region in this new field on the Trip tab in the Trip file.   Region can also be selected as a mandatory item on the Trip tab once configured by Supervisor in Branch.

Status Codes and Electronic Miscellaneous Documents (EMDs)

Tools > Tables > Codes > Segment Status

Note:  Segment Status Codes are also populated into CalypsoNet imported bookings using this table

SSR Codes and Electronic Miscellaneous Documents (EMDs)

For flight related Ancillary Services the following is automatically created in CCTE.

Tools > Tables > Codes > SSR codes

Workflow Reason Codes

ACC cannot be deleted, other codes may be added.

Glossary of Other Tables in CCTE

Table	Used for	Details
Suppliers	Trip segment, quote, accounting and reports screens, and anywhere in CCTE  where supplier codes are needed	New supplier codes downloaded for host trigger a Workflow Alert to update this table. Suppliers can be linked to Creditors so that Tickets/Cheques auto populate with these details. Suppliers can be set up with amount of Deposit that is due and a number of days prior for Finals due date.
Hotel Chain	Trip segments, quotes	Set by default with two letter hotel chain code and hotel chain name
City Codes	Trip destination, segment departure and arrival, address and phone	This table includes airport codes and names. New supplier codes downloaded for host trigger a Workflow Alert to update table
Currency	Hotel and Car Segments	A default rate for currencies can be set. This rate is used for Hotel Commission Tracking where rates are in other currencies
Country Consulates	Visa Letter	Add in the Salutation and Address information for consulates to enable Visa Letter completion. Address should be entered as a B for business address
Suburbs	Address fields	Some suburbs need to be added, many are setup by default
Billing Periods	Ticket Requisitions	Weekly periods are from Monday to Sunday. Fortnightly are bi-weekly (1 to 15,16 to Month end)
Credit Cards	Receipts	Merchant fee rates affect the amount of Credit Card charges for AMEX and Diners receipts and should be set to agency merchant rates inclusive of GST Merchant fees can also be set for bankable credit cards so that Fees, Quotes and/or Cheque Requisitions can be created automatically on creation of a Credit Card receipt.
Custom Codes	Ticket and Cheque Requisitions and Quotes	The categories entered in this table can be selected from the Custom button when this item has been selected for inclusion for a Debtor and the correct entries created in the supervisor settings.
Taxes	Quotes, Accounting transactions and reports	Tax codes subject to GST need to be shown here. This table can also be set to reflect that Qantas is paying commission on certain tax codes
Cashbook Accounts	Cashbook accounts	The set up of this table alters the way the cashbook reporting displays
Marketing Codes	Client file Marketing tab	Each new code type created makes a new tab on the Client file Marketing tab See  Module:  Client Marketing
Bank Accounts	Cashbook	Bank account details must be set up in this table for both Travel and Other Bank accounts, eNett ECN number is also required
Service Types	Trip segments, quotes, Ticket and Cheque Requisitions	Majority of Service Types are setup by default, eg. Flight, Cruise, etc.   Additional Service Types can be set up if required
Narratives	Itinerary documents	Add additional comments to documents, eg. Terms and Conditions
Fees	Trip file Fee tab	See "Fee Rules" in Module 3: Tables.