Before entering any Fees in Trip File, the agency administrator will need to create standard fee types which will then become available to all users in your office. To open the Fee Rules screen from the menu bar in CCT, select the Options menu, Tables, Fee Rules.
Selecting the New Button in the Maintain Fee Rules screen will display the input screen for creating a new Fee Rule.
The Maintain Fee Rules screen has many of the mandatory fields that exist in Cheque Requisitions and Quotes which will assist in the eventual conversion of Fees into either of these Trip items.
Fee Name
Each new Fee Rule requires an individual code which is entered into the Fee Name field. These codes may be any combination of alpha and/or numeric characters and spaces are allowed within the codes.
Service Type
Each Fee is assigned a Fee Service Type so that all fees are categorized into one of the six Service Types available for selection. These new Service Types will display within the reporting modules for analysing the amount and breakdown of fees generated for any given reporting period.
Sales Code
All Fees are assigned a Sales Code of Domestic, International or Sundry depending on the type of Fee being setup. A Domestic Fee will automatically generate GST, while the options of International and Sundry permit the inclusion of GST on Fees to be optional.
Supplier ID
The user can elect to use the ZZ code for all your fee transactions or may setup any number of new Suppliers from within the standard Supplier maintenance screen.
Fee Amount
This will be usual amount charged for this particular type of fee. The amount saved as part of the setup will default into the new Trip Fees tab when selected but this amount may be edited for each new fee that is applied.
GST
This is the applicable amount of GST that that will display when this fee type is used. The amount of GST will alter if the Fee Amount is changed in the Trip Fees Tab.
Fee Total
The Fee Total is just the addition of the Fee Amount and the Fee Tax.
When entering these default fee values, the amounts can be set by entering the Fee Amount which calculates the Fee Total and applicable GST or alternatively, enter the Fee Total and the proportion of GST and Fee Amount will be calculated.
Default Merch Fee
If this checkbox is selected, this fee will automatically create in the Fee tab of the Trip file for the value of the merchant fee set in the Credit Cards table.
Description
The text entered into the Description field will print on documents that utilise Quotes and Cheque Requisitions created from Fee entries.
More Fee Types can be added within this screen and the pressing of the Save Button will then allow these Fees to be available within the Trip Fees tab. The default amounts may be updated at any time but these Fee Rules may only be deleted if they have not been used to create any Fees.