To create a new cashbook account:
- Click the New icon on the toolbar, select Cashbook and press OK.
Alternatively, click the Cashbook icon and then select New or press Ctrl+N.
- A new Cashbook screen will be displayed with the mandatory fields in blue.
- Complete the following fields:
- Account ID
Enter an account name or code.
- Bank Account
Check this box to designate that the GL file is a specific bank account.
Checking this box allows the Bank account details to be entered in the Bank Details field. If this box is left unchecked the Bank Details fields cannot be accessed.
- GST Type
Select the GST category, applicable to this account from the drop down list. If unsure of the category please seek accountant’s advice.
- Account Type
Select if the account is either Balance Sheet or Profit & Loss. Once accounting transactions have been created the account type cannot be altered.
- Category
Choose the category for this account from the drop down list.
- Sub Category
Select from the drop down list. This list only becomes available after making a selection in the Category field.
- Debit and Credit radio buttons
Click the appropriate radio button. These buttons indicate if the account is normally in debit or credit.
- Control Account
Tick this box if the account is intended to be a Control Account. Please do not change this setting on any of the default accounts.
- GL Account
- Account Number General Ledger account number, numerical only. This number is of your own creation; however, it is advised to maintain consistency with the numbers used in the preset General Ledger accounts.
- Account Alias To print reports so that balances can be reconciled to an accounting package, CrossCheck Travel Enterprise must be provided with the accounting package’s account codes so that balances can be cross referenced. This field is used to add the accounting package’s account numbers.
- Sort Code No function at present, leave blank.
- Description Input full account name.
- Bank Details - If Bank Account has been selected, Select the Bank from the Bank Account Table
- When finished click the Save icon or press Ctrl+S to save the record