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Bank Deposits

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Bank Deposits

Available ONLY on Bank type accounts.

The Deposits tab provides a display of all Bank Deposits Batches that have been processed for the selected General Ledger account. This screen is also where the bank deposits are prepared.

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The fields in the Deposits tab are:

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 The Direct Deposit form of payment automatically creates its own Deposit Batch. Therefore system generated Batches for these payments appear on the Deposits tab.

Shortcut

Access the Deposits tab by clicking on the Banking Icon on the MyCCT toolbar, or by clicking on File on the Menu bar and selecting Data Operations and then Banking.

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Close Off Banking (Bank Deposit)

  • Open the Cashbook Travel account or any other account a deposit slip is required for
  • Click on the Deposits tab
  • Select the Bank account from the drop down box

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  • Click the New icon on the toolbar or press Ctrl+N to open a new deposit Batch screen

Note:  The default option for printing the bank deposit batch will be for a single office copy, the user can opt to disable this function if required for printing copies for  both bank and office.

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Clicking on the print button after Unchecking the “Only Office Copy” option will print Bank deposit report and Office copy.  If only an Office Copy is required, leave this ticked.

  • Click on the Add button to display a list of all receipts which have not been banked.

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  • Highlight each item to be banked, or select all items by pressing the Select All button. This button then changes to Deselect All.

When the user batches  the daily banking two batches are required , one batch for cash (CA)  and cheques (CQ)  which the user  will take to the bank and a separate batch for all EFTPOS (CC and TT) transactions processed. The type of transactions can be recognised by the codes which appear in the FOP (Form of Payment) column as listed below.

TT

EFTPOS

CC

Credit Card

CA

Cash

CQ

Cheque
  • After making your selection click on OK to transfer these items to a Deposit Batch screen. A Batch number is automatically assigned to this transaction.

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  • If Select All has been chosen to add these items to the Deposit Batch, the Deselect All button will then become available.
  • Items selected for inclusion in the deposit batch can still be changed by using the Add or Remove buttons. Highlight the item to be removed, press the Remove button and click OK. Clicking on the Add button will take the user back to the previous selection screen where the item required can be highlighted and it will be added to this screen.
  • A prompt will be displayed asking if the user wishes to print the Deposit Batch.

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Selecting Yes prints an Office Copy unless this tick has been removed.

  • The deposit is then added to the Deposits tab ready for reconciliation with a bank statement

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