Enter an Accounting Lock Date to restrict changes that impact the General Ledger. This helps in maintaining the integrity and accuracy of financial records by ensuring that all transactions are finalized and no further changes can be made for a specific period.
Note: Only a user with Admin permissions can set an Accounting Lock Date.
Accounting Lock Date is found under Settings, and is only accessible by Admin users.
Set the date by entering a Latest Lock Date in the field and any optional remarks.
After clicking Save, the following areas will be impacted:
Impact on Journal Entries
New journal entries cannot be added with dates prior to the latest lock date. Previously created journal entries will only allow edits to the Remarks field.
Impact on Settled Reservations
Reservations with settled balances (client and supplier balances of $0) will not allow edits to the fare, taxes, or commission fields.
Impact on Deposits and Withdrawals
Deposits and withdrawals entered on or before the latest lock date will not be able to be voided. Previously created deposits and withdrawals will only allow edits to the Remarks field.
Impact on Payments
Payments that are paid by or paid to the Agency with payment dates on or before the latest lock date will not be able to be voided. Previously created payments will only allow edits to the Remarks field.
Payments of Reservations with balances settled on or before the latest lock date will not be able to be voided. Previously created payments will only allow edits to the Remarks field.