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Invoicing Consolidator Bookings (Sabre)

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Invoicing Consolidator Bookings (Sabre)

  • Updated

This document explains how agencies can invoice GDS bookings that were ticketed by a consolidator. It outlines the steps to convert the Consolidator’s ARC ticket into a non-ARC ticket in Tres. 

Before performing these steps, the consolidator must issue the ticket and release the PNR to the agency’s PCC.

  • The booking will interface to Tres with the consolidator as the supplier
  • Segment details interface with flight details
  • Tres booking will include commission for commission/markups due from the consolidator to the agency.

Step 1: Update PNR accounting information

Remove and PNR interface information that was entered by the consolidator, including:

  • Accounting (AC) lines
  • Other accounting information entered in the PNR invoice remarks. Enter *. (the display key followed by a period) to review the remarks that may affect interface.

Add PNR accounting information for your agency:

Step 2: Add an other (OTH) segment to the Sabre PNR

Add an “Other” (OTH) segment to the Sabre PNR. The OTH segment must not be the first segment in the record. The non-ARC accounting line will be associated with this segment.

Format: 0OTHAAGK(number of passengers)(city code)(date)-(segment information)
Example 0OTHAAGK1LAX31DEC-AIR RESERVATION

Step 3: Add supplier accounting line for the ticket(s)

Add a new supplier accounting line with the booking details as they should interface to Tres. For more information about entering supplier accounting lines, refer to Non-ARC/BSP Tickets in our Sabre Interface Guide, or enter AC*SUP in Sabre. You will add an accounting line for each ticket.

Format: ACOTH(other segment number)/(consolidator interface ID)/(invoice descriptor)(ticket number)/(commission amount)/(base fare)/(taxes)/ONE/(form of payment) (passenger number)(passenger name)/1-*SG
Example ACOTH3/SKYBRD/TKT1234567890/102.50/1250.00/487.00/ONE/CCVI44000000001234 1.1SMITH MARY/1-*SG
  • Sabre requires that supplier interface IDs be exactly six characters. If the interface ID for you consolidator is not exactly six characters long, enter “SUPPLY” in the first section of the accounting line, and add *VC(interface ID) at the end of the accounting line.
  • The ticket number will interface as the Reservation confirmation number. If the ticket or confirmation number is more than 10 characters long, do not add it after “TKT”, but add it to the end of the accounting line preceded by “*TK”. For example, *CF123456789012.
  • The commission entered in the accounting line is for any commission or markup payable to the agency by the consolidator. If the agency is collecting a markup from the client, it is entered as a separate accounting.
  • The form of payment reflects how the client paid for the reservation.
  • The *SG indicates that the air segments should be captured in the Tres reservation. Entering *SG alone interfaces all air segments in the PNR. You may select specific segments by entering the segment numbers after *SG, for example, *SG 01 03 05.

Step 4: Add accounting information for markup charged by the agency

If you charged the client a markup that was not processed by the consolidator, enter an accounting line for the markup. Depending on how you marked up the tickets, you may use ONE, PER, or ALL accounting lines. For more information, refer to AC*SUP in Sabre.

  • ONE: Creates a single Reservation in Tres for the selected passenger.
  • PER: Creates a separate Reservation in Tres for each traveler.
  • ALL: Creates a single Reservation in Tres.

You may wish to create a unique Supplier Profile in Tres for tracking these markups. To make entering the accounting lines easier, assign an interface ID that is exactly six characters, such as MARKUP.

Format
(ONE)		 ACOTH(other segment number)/(Supplier interface ID)/(invoice descriptor)(ticket number)/(amount of markup)/(amount of markup)/(taxes)/ONE/(form of payment) (passenger number) (passenger name)/1
Example ACOTH3/MARKUP/SFA1234567890/150.00/150.00/0/ONE/1.1 SMITH MARY/1

Format

(PER/ALL)

 ACOTH(other segment number)/(Supplier interface ID)/(invoice descriptor)/(amount of markup)/(amount of markup)/(taxes)/(PER or ALL)/(form of payment)/1
Example ACOTH3/MARKUP/SFA/300.00/300.00/0/ALL/CK/1

If the markup is paid using your credit card merchant account, include the card number in the form of payment, and add *CP4*XP(card expiration date)  to the end of the accounting line.

Format ACOTH(other segment number)/(Supplier interface ID)/(invoice descriptor)/(amount of markup)/(amount of markup)/(taxes)/(PER or ALL)/(form of payment)/1-*CP4*XP(card expiration [MMYY])
Example ACOTH3/MARKUP/SFA/300.00/300.00/0/ALL/1-*CP4*XP1229

Step 5: Generate Sabre invoice

Generate a Sabre invoicing using the DIN command.

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