Review how to create a client negative voucher
- This can be used to track a balance due to your agency from the client.
- The check the client gave you was returned by the bank, and you do not want to void the original check because it is attached to a deposit
- You used your agency credit card to pay for the client’s invoice and the client has not paid you yet.
- In order to use a negative Client Voucher, you will need to go to Utilities | Setup | Global Defaults and click on the prompt tab.
- If you have a check mark by allow client unapplieds, remove that check mark
- Add a check mark to the “Allow Negative Client Vouchers”
- Click ok to save.
- To create the voucher, go to Payments | Made
- Enter the Amount
- Enter the date
- The payment method will be other
- Enter the client name
- Enter a remark indicating why you are creating the voucher
- Save the payment and create the vouchers
- You will be prompted for a journal entry, Examples of accounts are: NSF, Bounced Checks or an Agency Credit card wash account.
- When the client pays your agency, you will go to Payment received
- Enter the Amount
- Enter the date
- The payment method will normally be cash/check
- Enter the client name
- Close the voucher and save the payment.