Using a Voucher to Close an Invoice

Use this method when you have a Client or Vendor profile that has an open invoice and an open voucher on the same profile.

• Enter the Amount of the payment.
  • If the invoice and the voucher have the same value, the amount will be $0
  • If the value of the invoice and the value of the voucher are not the same, and this is a client profile, you have a couple of options:
    • If the value of the invoice is greater than the value of the voucher
      • Enter a payment for the amount of the variance and close the invoice and the voucher
    • If the value of the voucher is greater than the value of the invoice
      • Enter a $0 payment and close the invoice and the voucher, create an new voucher for the variance
      • On a client profile, you also have the option to enter a $0 payment and close the invoice and enter a Partial Payment on the voucher. The applied amount will be entered as a negative value (Example –150.00) as you are reducing the amount of the voucher    
• Select the payment type (either Received or Made)
• Enter the payment date
• Enter the Remarks
• Select the correct bank account (if the amount is $0, use the default bank account)
• Payment method will be either Other, cash or check
• If a check is involved with his payment, enter the check number.
• Select the Profile type
• Enter profile name.
• Query for open invoices
• Toggle the appropriate invoices and vouchers closed
• If the amount is $0, you will be seeing a prompt that reads “Payment Amount Is Zero - - Continue?” Click OK
• If the amount is $0 and you are prompted for a journal entry, say no, or cancel the journal entry
• Check the balance at the bottom of the payment and verify the accuracy and then click OK to save the payment