Today we all have our own email, cell phone, etc. Because of this, Tres emphasizes the traveler as an individual. Traveler records stand on their own. They include deep information on a person including marketing tables, contact information, communications, etc.
Unique Traveler characteristics include:
- Travelers exist in their own space.
- Travelers can be associated with one or more clients or stand alone, and can also be associated with suppliers and advisors.
- Any travelers can be linked to a reservation – independent of the client for the trip.
- All Traveler associations and links can be unlinked and unassociated at any time during the booking process.
- Travelers are independent of payments (as they are independent of the Client).
- Each traveler has their own General, Communication, and Activity information.
If the booked traveler is not part of a Client (even if they are part of that family or business) the Client pays for the trip. If the advisor wants to store information on the Traveler, Travelers is where to do this. Travelers can be linked to or unlinked from Clients if desired. Learn more about Clients.
Travelers vs. Clients: What's the difference?
Travelers and clients may sound similar, but they each have specific functions in Tres. Think of the travelers section as your online contact list. Store individual specific information about anyone associated with your business such as supplier sales reps, agency advisors, prospects, and of course, travelers.
Clients link multiple traveler records under one umbrella to track trip and payment history.
Search for travelers using the search bubbles for last name, first name, e-mail, phone number, or tag. Results are sorted in ascending or descending order by any column by clicking the arrow button to the right of the column title.
Delete multiple traveler records by checking the box next to the records you wish to delete and then clicking the Delete button. Learn more about deleting multiple records.
Customize your columns by clicking the Manage Columns button. Learn more about managing columns.
Email, export to pdf, or print a physical copy your search results by clicking the appropriate buttons.
Adding a New Traveler
To add a new traveler click the + Add Person button. Enter General Traveler information: First Name, Middle Name, Last Name, Courtesy Title, Salutation, Advisor Name, Date of Birth, Redress Number, Known Traveler Number, and Gender.
Add unlimited communications associated with the client. Enter Type (Phone, Email, Social Media, Web); Sub Type (free flow), Value (phone number, email address, or url), and Description. If the entry is a primary source of communication, check the Primary box. Checking off the Permit Marketing box will permit marketing. Click Save after entering each new communication entry.
Example: Phone - Mobile - 505-555-9056
Use Cards to store unlimited credit card and loyalty card data. Unmask credit card details by clicking the eye icon. Copy the credit card number by clicking the clipboard icon for easy copy and paste functionality. Edit or delete cards by clicking the pencil or trashcan icon respectively.
To enter a new card click + Add Card. Enter Type (Debit/Credit or Loyalty), Card Code, Card Number, Expiration Date, and Description. Click Save after entering each new card.
Add Tags to identify something and use that identification to search in the future. Learn more about Tags.
Enter Passport information by clicking + Add Passport. Click Save.
Enter Emergency Contact Information and Remarks.
Once all your traveler data is entered, click Save All at the top right corner of the screen.
All activities linked to a traveler are found here. Results are sorted in ascending or descending order by any column by clicking the arrow button to the right of the column title. New activities are created directly from this screen by clicking + Add Activity and entering details in the pop up. Learn more about Activities.
Traveler Marketing Codes
See all marketing codes associated with a traveler as well as select or deselect codes. Codes are filtered by Affiliation by selecting an option from the affiliation dropdown menu. This will populate only the codes available for that affiliation (usually a consortia). The codes are defined by the affiliations. For codes that are custom to your agency you should use Tags. You can then toggle between viewing all codes available or just the codes you've already selected for the client.
All clients, advisors, or suppliers that the traveler is associated with will be displayed here. Results are sorted in ascending or descending order by any column by clicking the arrow button to the right of the column title. Clicking in on the Client Name or Primary Advisor will open up full details in a new tab.
Add any attachment by clicking + Add Attachment/Link. This will open up a pop up. To add attachments, simply drag and drop or browse for the file on your computer.
To add a link, enter the url and a description in the appropriate fields and then click Submit. Links to content are preferred as they are dynamic and take up less space in your system. Once the content is changed, the dynamic link in the client record is automatically updated.
Note: We recommend including the upload date when naming attachments and links. (Example: 5/1/22 Smith Military Validation).