The Supplier Table can be accessed from the Menu Bar – Tools\Tables\Suppliers or a shortcut button is available by clicking the supplier button.
The Supplier maintenance screen shows suppliers for all service types listed in alphabetical order.
To check which suppliers are in the system before adding a new code: click on the drop down attached to the Service Type box to view the suppliers for a particular Service Type.
Web Service Type
There is a Service Type called Web. If a Travelport+ booking file contains a Travelport+ e-Agent web segment (e.g. Viator), once downloaded a segment is created with a Service Type of Web.
Entering a New Supplier
Open the Maintain Suppliers screen by choosing Tools on the menu bar then Tables. Select Suppliers from the sub-menu, or click on the Supplier button on the toolbar.
Click on the New Supplier button, and enter the following fields:
- Supplier ID, Name and Numeric Code if applicable.
- Select the Sales Code - International, Domestic, Trans Tasman or Sundry to complete field.
- Enter the ABN and ABN Ext numbers.
Defaults Area
Entries in the Default area are not mandatory.
- Select the default Creditor for this supplier from the attached list.
- Enter the default Commission as a percentage or as an amount. A carrier can have a percentage commission entered in conjunction with the Sales Code of Domestic, or International. (e.g. QF domestic could have 5% entered.
- Enter the Override commission as a percentage.
- If a standard Deposit due amount is required by this Supplier, this can also be added to the supplier defaults.
- If a standard Finals due date applies (the number of days prior to departure) can be added to the default area.
- Click on the Address/Phones button to bring up the fill-in screen.
- Enter the contact details, using the New button to create additional rows.
- Click OK to return to the previous screen then click OK to save your entries and exit from this screen.
Note: Toll free, after-hours numbers and e-mail contact details can be entered in the Phone field. The Default Creditor, Commission and Override for Airline suppliers can be entered and altered whenever required.
The Sales Code can also be a default setting, but can be overtyped in the ticket requisition if required.
The Active box defaults as ticked meaning that this supplier will be available for selection in any fields connected to this table. To deactivate a supplier, un-tick this box and save the change.
The Default Creditor does not have to be de-linked to be able to de-activate the Supplier.
The service code gives the consultant the chance to select a more accurate description of the service type provided and will appear in the title section for each segment in the itinerary (depending on the itinerary style selected).
A specific Service Code can be selected for a Supplier by highlighting the service code required from the scroll attached to this field and clicking on the Save button. When an itinerary is printed using this suppler the service code selected will be included not the service type. E.g. the itinerary would include the heading of Transfer segment not Miscellaneous segment.
These codes are created in the Service Type Table, to set Service Codes up in tables See Service Type Tables.
For Hotels, Chain Code may also be selected.
Linking Flight Supplier Tables with Default Creditors for Download
Where Flights\Airlines are linked to a Creditor, these can be set up for any Creditor that may apply.
For example: BSP, VAustralia, Concorde, etc.
The Creditor must be set up prior to attempting to link the Flight Supplier to the Creditor.
Supplier Tables and Electronic Miscellaneous Document (EMDs)
Configuration – Ancillary Services Supplier
The new service type Ancillary Services uses the same suppliers as the service type Flight. The Flight supplier table has been copied to the Ancillary Services supplier table.
Note:
- Service Type is Ancillary Services
- Service Code is ‘A’
- All other details have been copied across from the Flight supplier table
The Ancillary Services supplier shows the same fields in the details area as the Flight supplier table.