This is a suggested procedure only. Please consult your Accountant for alternative procedures before proceeding.
Creditor File
The user will need to create a new Creditor for the transactions where the agency is using the Agency credit card. eg. VISAOFF.
In the Trip File
- Receipt the payment from the passenger.
- Create a Cheque Requisition:
- Select CQC or QCC in the Type field.
- Select from Create New or Create from Quote.
- Select the Supplier g. (CONTIKI).
- Select the Creditor for your Credit Card eg. VISAOFF.
- Select Yes, No or Comm in the GST field.
- Enter the Fare and Tax amounts only and click on OK.
This will place the sale value on the passenger file and the amount to be paid on the creditor file. This amount will be reconciled to your credit card statement when received.
- Create ticket requisition:
- Select ACM in the Type field.
- Select from Create New or Create from Quote.
- Select the Supplier (CONTIKI).
- Select the Creditor (CONTIKI).
- Select Yes, No or Comm in the GST field.
- Add the booking reference to the ACM Nbr field.
- Enter the Commission amount only and click on OK.
This will show the commission made on the Trip file and place commission outstanding on the creditor file (to be reconciled against the next statement received from the Creditor. This does not affect the balance of the passenger trip file.
In the Creditor File
Payment Procedure when receiving the Credit Card Statement
- Open the Creditor created for your agency credit card payments eg. VISAOFF.
- Click on the Accounting tab and open a new Approval window.
- Select all items that have appeared on your credit card statement and click OK.
- Click on the Accounting tab and open a new Payment window.
- Highlight all transactions to be paid
- Select Cheque or Direct Debit in the Type field
- Enter the cheque number or the direct debit reference number in the Reference field
- Enter any description required and click on OK
Procedure when Commission is received from the Creditor
- When the user receives the direct credit on your bank statement for the commission outstanding from the Creditor (eg. Virgin Blue), open this Creditor file and open a Commission Receipt Open Item.
- The user may receive a message as below:
- Click on the Close button, and the Commission Receipt (Open Item) screen will automatically open.
- Click the Show All button in the bottom left hand corner to display all transaction types including ACMs.
- This screen will display all the commissions outstanding from this creditor. Highlight the amounts that correspond with your bank statement.
- Complete the Amount and Type fields in the Form of Payment area and click on OK.