To be able to process phone card sales the following processes must be completed before any requisitions can be created in the Trip file:
- Establish a GL account for the Phone cards (e.g. AFTA phone cards). See "Creating a New Cashbook Record" in Module 8: Cashbook
- When creating this account:
- Do NOT tick Bank Account.
- Select Profit/Loss in the Account Type field.
- Choose an Account Number in the 200's.E.g 20070.
- Create a Supplier and Creditor for AFTA phone cards
- Create a Miscellaneous Payment from the Travel account for the nett amount to pay for the phone cards held by the agency for sale to clients. See "Miscellaneous Payments" in Module 6: Cashbook.
In the Trip File
Receipt the passenger's payment in the normal manner and complete a Cheque Requisition as follows:
- Select CQC in the Type field.
- Select from Create New or Create from Quote.
- Select the phone card Supplier and Creditor.
- Select Yes, No or Comm in the GST field.
- Enter the cost of the phone card (inclusive of GST) in the Fare field.
- Complete the Commission field and any other fields required, and click on OK.
In the Creditor File
Complete the Approval and Payment screens in the Phone Card Creditor file
See Approval & Payment Method" in Module 4: Creditor File