Daily Routine
- Capture Trips and Reservations (manual or interface).
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Enter Receipts and balance the Bank Deposit:
- Enter each separate receipt under Payments. (If there is information available, consider entering any EFT (Electronic Fund Transfer) or Direct Deposit receipts for the day. As these type transactions hit the Check Register directly, these items are not included in the daily deposit to the bank.)
- Under Bank Management | Deposits/Withdrawals.
- Verify the date.
- Select the correct bank for which the deposit is being done.
- Filter by Payment date range enter the date(s) for the deposit.
- Search for the receipts to be included in the Deposit. Click the receipts to be included and click save all.
- Enter all agency disbursements in Payments (Supplier and Expenses).
- Run Supplier Balances, Ticket Report and Bank Register and review for errors.
- If interfacing with Sabre, Amadeus or Travelport+, check Import Trips each time you interface.
Weekly (ARC/IAR Sales Report/Reconciliation) Routine
- IAR Reconciliation
- ARC Reconciliation Report
- Run Open Client Balance Report and review for accuracy.
- Run Open Supplier Balance Report and review for accuracy.
Monthly Checklist
- Using Tres Bank Reconciliation routine, balance the bank statement to the TRES bank register located in Bank Management.
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Run Trial Balance, Balance Sheet and Income Statement for your records.
- Reports > Tres Defined > General Ledger
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Accounting Lock Date
- Set the date by entering a Latest Lock Date in the field and any optional remarks.
- After clicking Save, the following areas will be impacted:
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Impact on Journal Entries
- New journal entries cannot be added with dates prior to the latest lock date. Previously created journal entries will only allow edits to the Remarks field.
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Impact on Settled Reservations
- Reservations with settled balances (client and supplier balances of $0) will not allow edits to the fare, taxes, or commission fields.
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Impact on Deposits and Withdrawals
- Deposits and withdrawals entered on or before the latest lock date will not be able to be voided. Previously created deposits and withdrawals will only allow edits to the Remarks field.
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Impact on Payments
- Payments that are paid by or paid to the Agency with payment dates on or before the latest lock date will not be able to be voided. Previously created payments will only allow edits to the Remarks field.
- Payments of Reservations with balances settled on or before the latest lock date will not be able to be voided. Previously created payments will only allow edits to the Remarks field.
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Impact on Journal Entries